Attendees:
Jason Carroll
Nate Engle
Josh Brown
Brian Vanecek
Brant Bristow


Minutes:

• Have a property management guy lined up to look at the property.
  • Jason is working to coordinate a tour with Clint and/or Brace.

• Code issues with Annex
  • Josh has a checklist from a city of Ames website with a list of things included in the rental code.
  • Good news is that we shouldn't have to worry too much about major renovation type expenses, since we don't have to conform to building codes, just the rental code.
  • The rental company should be able to provide some guidance, plus any feedback we get from the inspection.

• Discussed getting a BLF loan for this.
  • Use that money to improve the annex.
  • Nate - Could we ask for more to pay off our First National loan?

Motion 1)

I move to hold an Annex Work Weekend for Dec 4th to fix any required aspects of the Annex that we need to fix in order to get it up to code per the City of Ames.  In order to hold the work weekend we will need to turn back on power and water to the Annex before the work weekend starts.  We will work with the active chapter to get as many of them to attend, but their attendance will be optional as finals are only 15 days from this date.  We will advertise the work weekend via the website and email newsletter.

Board conditionally approves this motion contingent on getting money from BLF to fund the work.  Josh Brown will talk to BLF to see what this will take.

Motion 2)

I motion that we attempt to keep the chapter solvent and own and maintain all 3 parcels of land we currently own for at least the next three years by requesting alumni donations and pledged donations totaling $38,250.  This number was reached as follows:

Current Debt     $8,000.00
3 years expenses:     $45,000.00
3 years Annex Rent Income:     -$33,750.00
3 years maintenance/upkeep on main house:     $6,000.00
recruitment expenses and active chapter support     $8,000.00
unexpected expenses / unfulfilled pledges     $5,000.00

TOTAL:     $38,250.00


We will set a deadline of March 31st to obtain all donations and pledges.  If we are within 80% our fund raising goal we will proceed with the long term plan for the house and facility as developed by the facilities committee.  If we do not meet our goal then we will contact all of the donors and issue them refunds or if they wish we can forward their donation on to the National Fraternity and we will start executing a plan to sell the chapter property (this plan is also to be determined by the facilities committee). 

Brant/Josh proposes an amendment that the board along with the facilities committee will convene a meeting once the deadline is reached to evaluate progress towards the goal and determine which actions are necessary.

Motion passes as amended.

• Josh Brown reports that he is still working on forming the Facitilies committee.  Right now, more focused on the short term, primarily looking at securing the financial situation for the next three years.
  • Has been contacted by a few alums interested in the committee.

• Josh discussed a little about the fundraising effort.
  • Looking at setting up a fundraising page on the website over the next two weeks.
  • Get the chapter roster together and break up the list into 20 sections.  Then get as many people as possible calling everyone.
  • Beyond just soliciting donations, we will also seek updated contact information for other members.
• Josh will contact Scott Bova tomorrow to discuss loan possibilities.

11/08/2010 - 9 pm - Alumni Board Conference Call

We had a great time this year at homecoming.  From tailgating to alumni board meeting, it was a good time connecting with old friends and meeting new ones.

Check out the photo gallery for some pictures from the tailgate and our meetings here.

The alumni meeting minutes are posted here and the corporation board meeting minutes are posted here.

If you are unable to make it to the chapter house for the homecoming meeting but still would like to listen in then you can call in and listen to the meeting by dialing:

308-344-6400.  
The conference code is 165176#